We have developed this policy because we want you to feel confident about the privacy and security of your Personal Data held by us.
Please read the following carefully to understand our practices regarding your Personal Data and how we will treat it.
“Personal data” means any information relating to you that would allow a party to identify you as an individual or to contact you, including, for example, your full name, address, telephone number, or email address.
1. Personal Data we collect and how we use it
We collect and use your Personal Data carefully, only to perform our own services and only to the extent necessary for this purpose.
We may collect and process the following Personal Data about you:
We will use your Personal Data to perform our own services only. Use of your Personal Data by PHILIA contractors is allowed insofar and as long as it is necessary to perform our services. For example, we may provide your Personal Data to an external recruitment agency who we contract with to co-ordinate and manage any recruitment exercise on our behalf. Sensitive information such as your income level and expectations will be treated with the utmost discretion and respect for your personal privacy.
Should you submit a CV/resume to us, then the amount of information you choose to keep confidential is entirely within your discretion. You may disclose as much or as little information as you choose. All information shared by you will only be visible to those of our managers and staff who are responsible for recruitment or otherwise directly involved in the hiring process, including associated administrative actions and communications, as well as to PHILIA contractors insofar and as long as it is necessary to perform our services.
2. IP addresses and use of “cookies”
We may collect information about your computer, including where available your internet protocol (“IP”) address, operating system and browser type, for system administration. An IP address is a number that is automatically assigned to your computer when you use the internet. We use IP addresses to help diagnose problems with our server, administer our Website, analyze trends, track users’ movement, and gather broad demographic information for aggregate use in order for us to improve our Website.
Usage of a cookie is in no way linked to any Personal Data while on our Website.
3. How we store your Personal Data
We store your Personal Data carefully. We have implemented, and follow, industry standard measures to protect against unauthorized access to, and unlawful interception or processing of, Personal Data. The transmission of information via the Internet is not completely secure. Although we will do our utmost to protect your Personal Data, we unfortunately cannot guarantee the absolute security of any data transmitted via our website. Any transmission shall therefore be at your own risk. Once we have received your Personal Information, we will use strict procedures and security features to try to prevent unauthorized access.
4. Disclosure of Personal Data
5. Retention of Personal Data
The time period for which we shall retain and keep Personal Data varies according to various statutes and what the information is used for. In some cases, there are legal requirements to keep data for a minimum period of time. Unless there is a specific legal requirement for us to retain and keep the information, we will retain and keep it only insofar and as long as it is necessary for the purposes for which the data was collected or for which it is to be further processed.
6. Non-personal information
Non-personal information is information that does not identify you individually. We collect non-personal information from your computer, such as your Web browser, the date and time of your Web site visit, the Web address from which you accessed our Website, the number of visitors to the site, the pages viewed, and the length of time on the Web site.
We collect data to analyze the website in general, to gain insights into how to improve our services and to target our marketing measures to your identifiable needs. You have the right to ask us not to process your Personal Data for our marketing purposes. We will inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for our own marketing purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your Personal Data. You can also exercise the right at any time by contacting us at the address hereafter: webmaster@philia-sa.
8. Your right to access information about you
You have the right to access Personal Data we hold about you. In addition, with regard to your Personal Data, you have the right to demand that we correct incorrect information. Your rights of access and correction can be exercised in accordance with the Federal Act on Data Protection – Switzerland. If you want to exercise this rights you should contact us in writing only at the following address: Head of Legal – Trading & Corporate, Rue du Rhône 42, 1204 Geneva, SWITZERLAND; or by email to: webmaster@philia-sa, marked for the attention of the Head of Legal – Trading & Corporate.